5 Strategies for Building a Perfect Hybrid Workplace

And as the world opens up post-pandemic, employees seek more flexibility in how they work. Enter the hybrid workplace model that aims to strike a balance between higher productivity and employee satisfaction.

Top companies like HubSpot, Reddit, Microsoft, and many more have welcomed this new model with open arms and successfully implemented it. And many more are already in the talks.

But how can companies successfully implement the hybrid model? Let us go over the five key strategies you will need to create a productive hybrid workplace for your company and employees.

  1. Focus on a Seamless Digital-Physical Experience

The primary question you may face while implementing a hybrid workplace model is how to bridge the gap between onsite and remote employees. What can you do to ensure that employees are always engaged, no matter where they work?

For employees to collaborate effectively with their colleagues, companies need to invest in the right tech equipment and tools. For instance, high-quality audio and video equipment for meeting rooms, digital kiosks for wayfinding, or booking software to reserve desks and meeting rooms in advance.

  2. Work on Improving Employee Experience

Improving employee experience is more difficult to achieve when working in a hybrid workplace model. Employees may have a negative experience if they don’t have the right or new tools to be effective at their jobs, or they may waste their precious time looking for a desk for themselves; they may feel frustrated or anxious.

But you can turn this negative experience into a positive one by introducing a hybrid workplace software that makes it easier for employees to find a place to work when they arrive at the office. They can select a desk or a cubicle before coming to the office based on their preferences. In addition,  employees can book parking slots or meeting rooms right from their mobile or desktop. 

The software notifies you instantly if a booking is canceled or rescheduled, improving employee experience and productivity. Plus, a centralized dashboard will ensure everybody is on the same page, while real-time data insights will help the management keep up with the changing workplace needs.

  3. Create a Healthy Environment for Employees

With the COVID pandemic, maintaining a healthy and sanitized office has become an added responsibility and a challenge. According to a Salesforce survey, proper employee monitoring and cleaning are the two essential prerequisites for a successful return to the office. 

To achieve this, you must create a safe hybrid workplace environment with strict  COVID protocols that regulate social distancing and workplace sanitization. You can send health questionnaires that include questions about a recent diagnosis, fever, or other COVID 19 symptoms using contactless access software. Sending this to employees before they return to work can assist in identifying potential risks, allowing the organization to take appropriate action.

Another crucial component of creating a healthy hybrid workplace is mental wellbeing. Getting on the phone with employees regularly and booking lunches are just a few ways to make it easy for employees to connect as you transition to hybrid workplace methods. You can also work to improve your employees’ mental health by implementing various other strategies.

  4. Foster Connectivity Among Employees

In a hybrid workplace, your workforce is divided; you must foster an inclusive environment and ensure remote employees do not feel left out. Create a sense of community among your team members and send the message that their thoughts and feelings are valued, even if they work remotely. You must also provide the best technology to remote employees to enable better collaboration across geographies.

Since in a hybrid workplace, you use technology equipment to connect with your employees, it allows you to monitor when and how they participate. The non-participants are just as important and may have a reason for not participating; ask them politely and without presumptions about it. To achieve this, you can regularly communicate with your employees, organize team meetings, celebrate your accomplishments, and even organize social events to cement your team’s bonding.

  5. Layout the Policies Well in Advance

In a traditional 9-5 setup, every organization has a set of policies that governed how work was handled. However, a hybrid workplace is a very different beast. As previously discussed, hybrid workplaces have a distributed workforce, which can become challenging to manage if the rules are not stated initially.

To save time and avoid chaos, later on, it is vital that you communicate clearly with your employees so that all rules and policies are clear. 

To Wind Up

An effective hybrid workplace model can help attract and retain the best talent. The key to building a comfortable and productive hybrid work environment is prioritizing employee health and allowing employees to choose their preferred working style. 

Do you want to adopt hybrid working models? Then look no further than WorkInSync hybrid workplace software. With a bunch of features for both remote workers and employees who works from the office, this software allows you to adopt the future of work with ease. 

To know more, schedule a demo now!