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How to Share, Collaborate, and Annotate PDF



Annotate PDF

PDF technology has always been handy for individuals and businesses because of its flat format. PDFs are relatively tricky to edit or tweak, which is beneficial when you need uniformity and safety of a document’s contents.

But with the proper PDF editor, you can do more than edit or read PDFs; you can take notes on PDF documents, leave comments, and do much more.

You can even sync accounts across devices, which is a blessing if you work with others on a team. But now that you know the value of a good PDF editor, how do you use it for collaboration, sharing, and annotation?

This guide will teach you to use an editor for those functions.

How to add notes and comments in a PDF

As a student or businessperson, commenting and note-adding are essential features your PDF editor should have. The functions can help you add your observations when reading, filling, or editing PDFs.

This pattern of including additional objects, comments, and notes in a document is called annotation.

Sometimes, you may need to add notes as references while reading through your document. A PDF note-taking app or apps for writing on PDFs can help you achieve that goal.

The best PDF note-taking app allows you to record audios, import, annotate, highlight, and even organize your notes properly on a PDF document. And to notify you of changes in a PDF document, a PDF note taker will show an icon on the side of the document.

To add notes and comments to your PDF, follow these steps:

  • Open your PDF editor.
  • Upload your document.
  • Select the texts where you want to add your notes and comments.
  • Select “Add Comment” or “Add Sticky Note”.                                     
  • Save your document.

After adding notes to a PDF document, anyone who wants to edit or read the document will see the icon, read your ideas, and make necessary alterations. You could even get apps for highlighting PDFs for a premium experience.

The best annotation app tracks changes and alterations you make to your document. But you should also save your new documents with updated titles like numbers or alphabets to avoid confusion when looking for the latest version.

How to share a PDF file

Whether you are working on personal or business projects, you will need to share the projects now and then. Sharing PDF files is necessary when you need others to view the contents of a document. You can share a PDF file using a general link, an email attachment, or personalized invitations.

To share PDFs using a general link, go through the following steps:

  • Open the document on the PDF editor.
  • Click on “Share a link to this file”.
  • Select “Create a link” and copy the link in the dialogue box.

After following the steps, simply share the link from your clipboard with the recipient.

To share PDF links for others to view and comment in real-time, follow these steps:

  • Open the document using the PDF editor.
  • Click “Send a file by email”.
  • Choose where you want to send the document (outlook, Gmail, etc.) from the dialogue box that appears.
  • Select “Next” and fill in the email address.
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When you share a PDF, the recipient can easily open it with any browser, app, or PDF editor on any device. But remember that you still have control over your documents, even after sharing. You can decide to set the recipient as a viewer, editor, or commentator.

Sharing your PDF means your documents get stored on the cloud. So even if you lose your device, all you need to do is log in to your cloud storage account and recover your files.

How to collaborate using PDF documents

Even though you can send PDF documents as email attachments and request feedback on the email thread, that method of collaboration has many weak points. You will often deal with delayed responses, conflicting instructions, and overall communication breakdown.

On the other hand, collaborating on PDFs can enable multiple users to work on a file simultaneously, as long as the file is cloud-based and accessible to the team.

Apps with the best way to annotate PDF also allow collective tracking of changes, markups, and general edits. These features make collaborative projects faster, more secure, and time-saving.

Here is how to use PDF editors to collaborate using PDF documents.

  • Choose to either upload or open your file using your PDF editor.
  • Click on “Share File.” 
  • Choose the level of permission you want to give to these persons from the “Can view and comment” option.

After following the steps above, your prospective collaborators will receive emails with protected links. And whenever anybody makes edits to the document, the changes automatically sync across all devices.

To get the full experience when collaborating on documents, use apps for annotating PDFs to draw, underline, and highlight parts of your PDF copy. And with apps to take notes on PDF, you’ll have fewer incidents of communication breakdown or misunderstood ideas when collaborating on documents.

How to protect your PDF from unauthorized access

Preventing unauthorized access to private documents is part of the job of a financier, auditor, or any other person handling sensitive information. When you collaborate on documents with others, you need to protect the document from getting into suspicious hands.

But keeping private documents secure isn’t the easiest part of the job, especially when working with online tools.

The issue of information privacy has influenced PDF editors to evolve from merely supporting writing on PDF app to allowing users to put passwords on documents.

So, here is how to protect your document from unauthorized access using PDF editors:

  • Open the document using your PDF editor.
  • Select “Tools.”
  • Choose if you want password encryption.
  • Create your password.
  • Save the document.

Once you’ve completed those steps, only people with the password can open your PDF file.


PDF editors are becoming essential for working teams than ever before. So knowing how to use them to collaborate, mark documents, and share them with others is non-negotiable.

Luckily, PDF editors and annotation apps with simple steps can help you get the best from your document in terms of sharing files and password protection. You can also get the best PDF annotation app on your mobile devices to work on the go.

As long as you use the tips in this guide, sharing, collaborating, and annotating PDF files will become second nature to you.

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Best 3 ways to compress PDF file size



PDF file size

The technological world has evolved exponentially over the past two decades. The extent to which technology is advancing is really astonishing. However, with the advancement in technology, things are rapidly changing, and sharing large files, sometimes poses a problem. 

Therefore, to share large files, you have to either use a specific file sharing platform like Google Drive or ultimately compress your pdf files for more compatibility and easy sharing. Compressing is quite easy if you know how to compress your file and use the right platform for compressing. Following are some of the best ways to compress your pdf files

  • is the leading software in terms of compressing your large files. It has a diverse range of options for utilizing. You can easily compress pdf files to smaller files having lesser storage space. You can also convert the pdf files to other formats. You can easily recognize text from a pdf file by simply using an OCR tool. Merging the pdf files is also very easy by using 

This excellent software can split the pdf files into segmented sub-files or separate documents. You can reduce the size of pdf files without compromising the quality of your document. enables you to effectively delete your pdf files without any issue. Delete the pages you do not like within a few seconds and get your final file downloaded. 

You can also extract the pages in the pdf files for other purposes. You can easily rotate your data in the pdf file, edit the data, and organize it in whatever style you want.

Extracting the images from your pdf files is very simple with You can have faith in the software and do whatever you want to.  

There is something worth noting; this is what is all about;

  • Just drag your files into the main page and select the option of your choice what you want. Either you want to reduce the size, or you want to edit the file, just drag it in. Resize it and download the fresh version of the file effectively.
  • File security is guaranteed in terms of privacy and information leakages. The files are immediately deleted after you have executed the conversion.
  • believes in utmost quality assurance. There is nothing to be worried about the quality of the conversions. This software gives the maximum quality possible. 
  • You can access this software from anywhere in the world. 
  • TalkHelper PDF Converter

Talk helper is desktop software that enables you to convert your pdf files easily into other types of files. The user interface of Talkhelper is very simple; you just have to drag your files and start the conversion process. Partial file conversion is also possible for pdf files. You can easily save your time and money by using the partial file modification option. This software enables you to convert the bulk of files to smaller compressed files. The right proportion of quality and time saving using this software is worth mentioning. 

  • Neuxpower

Neupower is another great software or pdf file conversion. Millions of people have tried this marvelous software around the globe. You can easily download this to our desktop computer and avail of the decent features for free. The files are easily converted into other file sources, and you just have to upload the files merely. The final files can be converted to compressed zip files for storage and transferring.  The compression is of decent quality, and the level of compression can also be controlled.

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Discord bots are like the heart of the discord servers. They are a very essential server tool as they can add thousands of new features like polls, prizes, games, mod functions etc. to your platform. If you intend to build one of the most popular servers, you would require discord bots which would sparkle your platforms with additional quality features.

But are you simply very confused to decide which one to select, with so many different discord bots available in the market? Well worry not! We are here to help you with some of the best discord bots available for you to design world class servers.

You can check out for all the discord bots on an online bot list such as top gg. Or you can directly surf their websites and then add these discord bots to your server by inviting them. Nowadays many users use it for Discord voice changer to fool their friends. Once you invite the bot it will appear on your server and you can use all its commands and features right from your server itself.  Most of the top quality and best rated bots for discord are free to use, but a few of them require the paid subscriptions as well.

So, let’s get started and check out some of the most exciting bots which you can add to discord.

  1. MEE6

MEE6 is one such discord bot everyone recommends to use and we don’t intend to stay back either. It is one of the best bots for moderation and is capable of automatically scanning the chat on your discord server for rule violations such as foul language, spam, spoilers and outside vague and inappropriate links. The MEE6 bot can be used to permanently ban a user if they continue with their misbehavior in a repeated fashion for a described period of time.

Not just moderation but there are many other features like playing music and other higher level up custom commands that MEE6 bot has to offer. The premium MEE6 bot has other exquisite features to offer as well which includes custom commands, timed messages and custom branding of the bots. The charges of this bot ranges from $11.95/month. A lifetime access for one server comes for a range of $89.99.


Dank Memer is another user favorite discord bot as it gives you a credit to pull up the right meme in any conversation. Using this bot you can either use the inbuilt memes like that of an owl using the command “pls hootyboi”, or you can generate your own memes too. The currency system offered by this bot can let you earn coins by stealing or gambling from other users and many more. These coins can help you buy other exclusive features from the meme bot discord shop that you can use to paste more memes in your conversations and play more and more funny games.

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Dank Memer’s normal services are all free. You can choose a monthly tier from $2-45 per month in order to unlock more and more quirky and chic memes to share with your friends and have access to the most unique class features.

  1. GG is the best discord bot to help and support the businesses and client services that communicate through their customers on discord or work through this platform. This particular bot provides ticketing services which can be used to optimize the discord creators to choose to tag certain channels or server roles in the notice of the team concerned. These ticketing services can be well managed, organized or closed by the team members.

All of these services come for free. The premium version of the bot is paid and the charges are around $4/month and can be subscribed to use some of the best quality features that can help your business reach new heights. There is another supreme plan for $6/month which can be even more helpful.


Octave is the most popular music bots that is used by most of the designers for discord. This particular bot can be used to play all of your favorite songs available on You Tube or Soundcloud on your voice channels. You can also create your favorite playlists by adding new songs to your list and play, pause, queue or replay them again and again.

Octave generally does not charge much for its rouge or normal services. But to unlock Octave’s premium services you have to pay $5, $10 and $20 per month. The premium services include longer queues, unlimited custom playlists, bass boat, filter controls and many more features which would make your hearing experiences a blockbuster.


Arcane is another masterpiece, which is a leveling and moderation bot for discord. It encourages better server participation and is highly useful for influencers as it helps to send notifications from You Tube to discord in order to let the followers know the instant the video is posted. Arcane also contains features like voice leveling, auto moderation which can log in new and leaving members, prevent spamming, kick, mute or ban offenders etc. One can access the Discord bot premium server for a $5/ month and avail the high class services.


We just got you the best Discord bots that can be used by you anytime for better accessibility and services. There are many other bots available too, but these according to us are the best options one should opt for. The services offered by the bots listed above are top class and are mostly opted by the other users as well. We hope the article was useful for you. For any other doubts, feel free to contact us anytime!

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The Reasons that Demonstrate the Importance of Technology in Business



The Reasons that Demonstrate the Importance of Technology in Business

The simple answer is that technology is very important to businesses because it can help them run smoothly and efficiently as well as give opportunities for the employees to gamble on Aside from being beneficial for their functioning, it can also help them protect their assets.

Despite the corporate world’s efforts to downplay the importance of technology, it is still very important for businesses to adopt the latest tools and technologies in order to keep their operations running smoothly. These tools can help them manage their various tasks and activities.

Here are some reasons that illustrate the fact technology is no longer a want but a need

Technology aids to refine Communication

Before you decide which communication method to use, it’s important to consider the system’s various technical aspects. For instance, if you’re looking for momentum feedback, phone services are the best choice.

Other communication methods such as video conferencing and instant messaging can also help businesses improve their communication. Having a well-functioning communication system helps employees keep their responsibilities and activities running seamlessly. It can also help them develop high tiers of motivation.

Before implementing new communication methods, it’s important that you have a backup plan in place. This helps to prevent issues from happening.

Technology Betters Efficiency

Technology growth has enlarged the effectiveness of businesses. Aside from being beneficial for customers, it can also help to economize time and reduce labor costs. For instance, by implementing chat bot tech, businesses may now handle customer queries more efficiently.

Protection Against Attacks

Due to the increasing number of online attacks, developers are now evolving systems designed to protect companies from potential threats. These systems can help prevent the exploitation of their data. Since cloud computing is still a threat, it’s important that companies regularly update their security measures.

Employees Need Tech to Work Efficiently

The rapid pace of technological change has got larger the expectations of workers. They now are looking forward their managers to supporting them with the latest tech so they work more efficiently.

Perpetual Supply of Knowledge

With tech, there’s no restriction on what you carry out. It provides you with an infinite amount of knowledge and insights. Having these can help you improve the efficiency of your operations and provide you with a better understanding of your customers.

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Having the necessary resources to meet the demands of your customers is also a good thing. Having the latest tech can also assist you to keep track of the changes happening in the market.

Increased Employee Engagement

Being able to work from home or even remotely is also a great thing. It can help employees keep their focus and productivity by allowing them to cooperate on projects and share crucial info. It can also help them lower their stress levels.

Find out about New Markets for Growth

With the help of tech, businesses currently explore new markets and widen their functions. Doing so can be done through the use of sophisticated calculations and predictions. Having these tools can help managers make informed decisions.

As per the continuous innovation in the market, firms now avail of technological advancements by implementing new equipment. These tools can help them improve their operations and grow their business.

Tech in Business is Necessary for Expansion

Artificial intelligence and automation have become the main factors that have supported firms to succeed. Despite the cost associated with tech, it is still very valuable to a firm. It allows it to compete in the market and improve its reputation. This is very important for the extension as it increases the perception of the brand among consumers.

Technology enlarges the Business Capacity

With the help of tech, businesses now reach more customers in less time. It empowers them to provide more personalized services and increase their sales. Another advantage of having tech is that it empowers them to save and communicate more information.

Tech creates Cryptocurrency 

As per the blockchain tech advent,   the most prevalent cryptocurrency in the market has become Bitcoin as well as firms from various countries have been able to make secure and safe payments using it. It is also a way of exchange that empowers organizations to store all the details of their arrangement. Similar to the US dollar, it may be controlled through encryption.

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